Cheer up!!!

Hi Guys!!!

We need to be more active!
Because WE WANT TO DO THIS EXHIBITION! RIGHT!?

Next wednesday is our 2nd meeting and it's more or less 2 weeks that we are speaking about the theme, so I think we should bring our ideas and try to be more clear as possible in explaining them.
We should have mind that, title apart, the show need to have one or more aims.

As we want to be taken as serious and innovative group, we have to try to develop a project that can catch up the attention of the public, and above all of our potential supporters.

I'll summarize here same useful information for the exhibition's development, which Donna(Design Museum Head of the exhibition) gave me during the MA.

The organization of an exhibition can be divide in 3 main part:

- the curatorial process
- defining concept and selecting exhibits
- programming and developing an exhibition schedule

The exhibition development process involves juggling a number of different relationships and tasks as: defining concept and content, controlling schedules, budgets, contracts, exhibit lists, manage paperwork, liaise with designers, contractors, lenders and hopefully lots of journalists!

In order to archive a succesful exhibition, it is essential a good project management structure, which starts when the exhibition is concecived and finishes when it has been dismantled.

There are basic management tools that can be used to ensure that a project is successfully managed and delivered.
Any exhibition, like any project, has a number of key characteristics:

- It has start nad finish points
- It has specific goals or outcame
- It is non-routine (non-process work)
- It involves uncertainty and risks
- It requires coordination

Succesful project work means moving from what is uncertain and unknown to what is known, certain and can be planned organized and controlled.
It is essential to identify the scope and the scale of the project, technical information, timescale, resources, skills and experiences of the team.

It is also important to identify the risks associated with the a project, assess the chances of each occurring, identify any measures which can be taken to prevert them occuring.

It is essential to look after 3 broad dimensions:

1) Managing the stakeholders - this includes the projet team and all those people
involved or have interest in the project.
2) Managing the project life cycle - managing the varius stages of the project from
the planning, through implementation and review.
3) Managing performance - managing own performance but also performance of those in
the project team.

***Keep the project on track and within time, budget and resurce restraints

The process of organizing an exhibition can be divided into 4 main stages of development, each stage needs to be completed before moving onto the next.

Stage 1: Pre-Design
Stage 2: Design Development
Stage 3: Production
Stage 4: Installation/Dering

Stage 1: Pre-Design
It is importat to clearly define the aims and the objectives of the exhibition and a number of tools can be used to achive this.

- Devising an Exhibition Schedule
It will be a continual point of referece through the exhibition process clarifying all the varius tasks that need to be completes
There will be a number of activities ortasks that will need to be carried out in order to complete the project.
'Work Breakdown Structure' entails dividing the project into key tasks to be carried out, and then braking down each of these key tasks into activities that must be done to achieve them. This followed by an estimation of how long each activity will take ans what it will cost.
This document became an exhibition schedule and can be represented for expample as excel preadsheet.

-Fixing the exhibition budget
The schedule and the budget should be developed at the same time. The budget must be controlled at each stages of the process!

-Confirming the Exhibition Title and Dates
The choise of the exhibition title is an important consideration and needs to be decided as early as possible in the process, also opening and closing dates must be fixed.

-Devising an Exhibition Brief
The progress from the initial concept to realization isa process of constant questioning. Answears to these questions will help to identify an exhibition's intention and scope.
An exhibition brief is the document that sets out the main concept behind the exhibition, possible content and methods of delivery.
Clarity of purpose is crucial to the project's success and the exhibition brief will help to inform media releases, exhibition guides and related publicity.

-Drawing up a preliminary List of Exhibit
Research is always necessery to develop the concept and locate exhibits. It is essential to have the time to research the idera and to organize the ideal visit to the show.

-Defining Concept and Selecting Objects
Once an exhibition's objective have been sent, these aims will need to be communicated to a number of parties.
The Exhibition Design is important to underline the meaning of the show itself. The Designer will need:
- A statement of all the aims and objectives of the exhibition
- A concept a story line for the exhibition
- A provisional list of exhibits with images
- Information about the venue for the exhibition
- A schedule and budget
The Designer will then produce a concept design which will e a practical solution to the brief with reasons for doing it in that way and a breakdown of costs.

As we are in the first stage which is the Pre-Design, I think that is better to see the other stages later..

Don't be scaried by this long text!
Them are just information that we can use, or that might suggest us other themes.

I'll try to make a short research on collective exhibitions of young artists/designers, just to observe analogies or differeces, it could be useful to develop our concept.

Now I'll go to eat and drink as there is a small birthday party in the living room, and I'm here as a sfigata!!!
Bye and see you Soon
Sara