Hand out from first meeting

Exhibition 25^th March 2009

Costing

£150 pounds a day + staff wages for 2 members of staff on weekend

= £1050 plus (around £400)

= £1450

Additional costs:

· Private view including alcohol

· Promotional material – Flyer £60 for 1000 copies

· Postage costs for mail-out list.

· Fundraising ideas for events prior to exhibition

An initial estimation for the individual cost based on:

20 participants = £100

15 participants = £135

25% of the exhibition space hire has to be paid ASAP. The rest has to be cleared by the start of the event.

Technical Information

Hopefully Michael will supply us with 39 spotlights, which would be amazing. The space is equipped with strip lighting. He is also producing a measured CAD plan of the space.

Music Equipment to be organized.

The basement has some conservation requirements, we can use existing fixings on walls or pins, but no drilling is prohibited.

Roles

We need to someone/some people to design the promotional material

We need to create a comprehensive mailing list, we will need everyone to start collecting useful contacts of people in the industry they want to invite to the private view. Ashley from Press will kindly help us with some possible clients.

Sara has volunteered to curate the exhibition.

Setting up and Private View

Wednesday Setting Up

Thursday Setting Up | PRIVATE VIEW

Friday

Saturday Open on Weekend 10 - 5

Sunday LIVE MUSIC?

Monday

Tuesday Packing Up

We will need invigilators but I’m sure we know one or two.

Exhibition

Private View

· Dj for the opening evening

· Possibility of having live music on the Sunday but the Space does not have a entertainment license so we can promote this.

· Alcohol License; we can sell Alcohol on Private view so this will be a great way to reclaim some expenditure.

Theme for Exhibition

· Group of Artists from the Design Museum

· Mixed Media mostly 2d

What we need to do next

We need everyone to commit to the exhibition by signing a contract and paying 25% of the booking fee (Which will be around £19 if there are 20 artists)

Thanks James